Stay Organised.
Stay Audit-Ready.
Stay Confident.
The premium record-keeping platform for UK employers. Reduce anxiety, automate compliance, and maintain a pristine audit trail.
Compliance is Unforgiving.
Managing sponsor licence obligations on spreadsheets is a liability. One missed expiry or lost document can lead to licence revocation.
Precision Record Keeping
SponsorSafe HR creates a single source of truth. Every document, check, and date is logged in a structured, immutable format designed to mirror Home Office requirements.
The "Audit-Ready" Button
Don't fear the inspection. With one click, generate a comprehensive, indexed PDF evidence pack for any employee. It turns a week of stress into a 5-minute task.
Proactive Vigilance
Our system doesn't just store data; it watches it. Smart reminders alert you to visa expiries and right-to-work re-checks weeks in advance, ensuring you never drift into non-compliance.
What exact compliance problem we solve
UK sponsors must prove they complete RTW checks, monitor visa expiries, and maintain reportable event records with a defensible audit trail. SponsorSafe HR turns that scattered evidence into a single, audit-ready system.
- Centralizes RTW evidence and visa records.
- Tracks sponsor duty deadlines and reportable events.
- Creates immutable audit logs and evidence packs.
Why spreadsheets fail
Calendars and spreadsheets can't enforce evidence retention, warn on compliance risk, or produce indexed audit packs in minutes. They also lack immutable change logs and role-based security.
System Architecture
Every module is engineered to reduce risk and enforce consistency across your organisation.
Sponsor Licence Ready
Built specifically for UK employers managing sponsor licence obligations with confidence. We track the metrics that matter to the Home Office.
Audit-Ready Exports
Generate comprehensive evidence packs in minutes, not days. Everything organised, timestamped, and formatted for inspection.
Smart Reminders
Never miss a deadline. Automated alerts for right to work checks, visa expiries, and critical compliance tasks before they become breaches.
Secure Document Vault
Encrypted storage for sensitive HR documents with strict role-based access control and immutable audit trails.
Role-Based Access
Granular permissions for Owner, Admin, HR staff, and Auditor roles ensure data privacy and operational security.
Evidence Pack Generation
One-click export of complete compliance records. Turn a stressful audit request into a simple file transfer.
The Compliance Automation Engine
SponsorSafe HR continuously scores compliance health, predicts upcoming risks, and triggers smart reminders before a breach happens. Non-compliant employee profiles are locked until the missing evidence is resolved.
Automation replaces manual admin
Automated checks and reminders replace the spreadsheet chase, making compliance status visible to every stakeholder.
Transparent Investment
Choose the level of protection that suits your organisation size.
Starter
Essential record-keeping for small sponsors.
- Up to 10 Sponsored Employees
- Basic Document Vault
- Right to Work Checks
- Email Support
Compliance Plus
Automated peace of mind for growing teams.
- Up to 50 Sponsored Employees
- Audit-Ready Exports
- Smart Expiry Reminders
- Priority Support
- Mock Audit Tool
Advanced
Full enterprise control and dedicated support.
- Unlimited Employees
- API Access
- Custom Roles
- Dedicated Account Manager
- SLA Guarantees
Hours Saved, Every Month
SponsorSafe HR compresses multi-hour audit prep into predictable workflows. Most teams cut weekly admin time dramatically.
Onboarding
From 2 hours to 20 minutes
Templates + RTW wizardMonthly checks
From 6 hours to 45 minutes
Auto reminders + score alertsAudit requests
From days to 5 minutes
One-click evidence packsTrusted by UK Sponsors
Join hundreds of compliant organisations who sleep better at night knowing their records are in order.
"Finally, an HR system that understands sponsor licence requirements. The audit export feature saved us hours during our last Home Office visit."
"The compliance score gives me peace of mind. I can see exactly what needs attention and when. No more spreadsheet nightmares."
"The document vault is brilliant. Everything encrypted, organised, and accessible when we need it. Worth every penny."
Ready to Feel Audit-Ready?
Start your 14-day free trial today. No credit card required. Full access to all compliance features.
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